How I Set Up SalesHandy & Hit 95% Inbox Rate in 2025
When I first signed up for SalesHandy, I made several costly mistakes that hurt my deliverability for weeks. After helping dozens of businesses set up their cold email infrastructure properly, I’ve learned that the initial configuration phase can make or break your entire outreach strategy.
Why Proper Setup Matters
Most users rush through setup, eager to start sending emails. Big mistake. I’ve seen campaigns fail spectacularly because of poor initial configuration—resulting in emails landing in spam folders and damaging sender reputation permanently.
Step 1: Domain and Email Preparation
Domain Setup (Critical for Deliverability)
- Purchase a dedicated outreach domain (separate from main business domain)
- Set up SPF, DKIM, and DMARC records
- Use subdomains like “outreach.yourdomain.com”
Email Account Creation
- Start with 3-5 email accounts for warming up
- Use Gmail Workspace or Outlook 365 (avoid free providers)
- Create realistic sender names and signatures
Step 2: SalesHandy Configuration
Account Setup Process
- Choose Outreach Pro plan for serious volume
- Connect email accounts using secure OAuth
- Verify domain immediately
Critical Settings
- Daily send limits: Start 20-30 emails per account
- Time zone: Match prospects’ locations
- Signatures: Include proper unsubscribe links
Step 3: Email Warmup Process
This is where most people mess up. Email warmup isn’t optional—it’s essential.
My Proven Warmup Strategy
- Week 1: 5 emails/day per account
- Week 2: 10 emails/day
- Week 3: 15 emails/day
- Week 4: 20-30 emails/day (target volume)
Common Setup Mistakes
1. Skipping Warmup Process
Result: Emails go straight to spam, domain reputation damaged
2. Using Main Business Domain
Result: Risk damaging primary business email deliverability
3. Poor Email Account Setup
Result: Lower deliverability and professional credibility
Next Steps: Once properly configured, focus on creating high-converting templates, building targeted lists, and optimizing for deliverability.
For comprehensive analysis of SalesHandy’s features and pricing, check out my complete SalesHandy review.
5 SalesHandy Email Templates That Generate 20%+ Response Rates
After testing over 500 cold email templates through SalesHandy, I’ve discovered that most fail because they sound like marketing emails instead of personal conversations. These 5 templates have generated 15-35% response rates across different industries.
Template 1: The Industry Pain Point
Response Rate: 24% (B2B SaaS)
Subject: Quick question about [Company Name]’s lead generation
Hi [First Name],
I noticed [Company Name] recently raised [funding round]. Congrats on the growth!
Most companies your size struggle with maintaining lead quality while increasing volume during rapid scaling.
I helped [Similar Company] solve this exact issue—they increased qualified leads by 180% in 90 days while reducing acquisition costs.
Would you be open to a 15-minute conversation about your current lead generation process?
Best,
[Your Name]
Template 2: The Free Audit
Response Rate: 31% (Marketing Agencies)
Subject: Free marketing audit for [Company Name]
Hi [First Name],
I spent 20 minutes analyzing [Company Name]’s digital presence and found 3 specific opportunities that could increase your lead generation by 40-60%.
Here’s what I discovered:
• [Specific website/SEO finding]
• [Content strategy observation]
• [Social media gap]
I’ve documented everything in a quick 2-page report. Want me to send it over?
No strings attached—just thought you’d find it useful.
Best,
[Your Name]
Template 3: The Social Proof Story
Response Rate: 26% (Consulting)
Subject: How we helped [Similar Company] increase efficiency 45%
[First Name],
[Similar Company] was facing the same challenge most [industry] companies deal with: [specific problem].
In 90 days, we helped them:
• Increase [metric] by 45%
• Reduce [cost/time] by $X/month
• Improve [process] efficiency by 60%
Since [Company Name] operates in a similar space, thought you might be interested in their approach.
Worth a 15-minute conversation?
[Your Name]
Template 4: The Strategic Question
Response Rate: 21% (Tech Startups)
Subject: Quick question about [Company Name]’s tech stack
Hi [First Name],
Quick question: how is [Company Name] currently handling [specific technical challenge] as you scale?
Most startups your size hit a wall around [specific growth stage] because existing systems can’t handle increased load.
I helped [Similar Startup] navigate this exact transition—they avoided a 3-month development delay and saved $50K.
Curious about your current setup?
Best,
[Your Name]
Template 5: The Follow-Up That Works
Response Rate: 16% (Second follow-up)
Subject: That article I mentioned + quick question
Hi [First Name],
Following up on my previous email about [topic].
I came across this article that perfectly explains [relevant topic]: [valuable article link]
Still curious about [Company Name]’s approach to [specific challenge]. Worth a brief chat?
[Your Name]
Key Success Factors
What Makes These Work:
- Specific, researched opening
- Focus on prospect’s challenges, not your services
- Include social proof with numbers
- Ask for small time commitments
- Clear, single call-to-action
For more advanced SalesHandy strategies and platform analysis, check out my complete SalesHandy review or explore SalesHandy’s latest features here.
Frequently Asked Questions
How long does the email warmup process take?
The complete email warmup process takes approximately 4 weeks. Start with 5 emails per day in week 1, gradually increasing to 20-30 emails by week 4. This gradual increase helps establish sender reputation and improves deliverability rates.
Should I use my main business domain for SalesHandy outreach?
No, never use your main business domain for cold outreach. Purchase a separate domain specifically for outreach campaigns. This protects your primary domain’s reputation and prevents deliverability issues with your regular business communications.
What’s the ideal daily send limit when starting with SalesHandy?
Start with 20-30 emails per day per account. This conservative approach allows you to monitor deliverability and response rates while building sender reputation. You can gradually increase volume as your accounts mature and reputation improves.
Which email providers work best with SalesHandy?
Gmail Workspace and Microsoft Outlook 365 provide the best deliverability rates with SalesHandy. Avoid free email providers like Gmail.com or Outlook.com for outreach campaigns, as they have stricter sending limits and lower trust scores.
